You're on the job site—who's booking your next one?
When you're running equipment, you can't answer calls. When homeowners hit voicemail, they call the next landscaper. Polaris captures every quote request and books jobs 24/7.
Written by Vijayesh Nair, Founder of Polaris Voice
Peak season means peak missed calls
Your busiest months are when you're least available to answer.
of landscaping calls happen when crews are on job sites
of peak season to capture a full year's worth of recurring clients
average annual value of a weekly lawn care customer
Why landscapers lose calls (and clients)
I talk to landscaping company owners all the time, and the story is always the same. You're outside all day. You're running mowers, blowers, trimmers — equipment loud enough that you can't hear your phone ring, let alone have a conversation. Most landscapers are owner-operators, which means you're the one doing the work and the one who needs to answer the phone. You can't do both at the same time.
Then spring hits. April through June is when everyone in the neighbourhood decides they need lawn care at the exact same moment. You're already booked solid with existing clients, and your phone is blowing up with quote requests. Every one of those calls is a potential recurring customer worth thousands of dollars a year. But you're on a job site, covered in dirt, and your phone is vibrating in your truck. By the time you call back at 7 PM, half of them have already booked someone else.
That's the window Polaris closes. It answers every call the moment it comes in, captures the property details and service they need, confirms they're in your service area, and sends you a clean summary. You review quotes on your own time. The homeowner feels taken care of. And you don't lose a $2,800 recurring client because you were running a mower.
AI built for landscaping companies
Capture every quote request and fill your schedule year-round.
Quote Request Capture
Captures property size, current condition, services needed, and timeline. Everything you need to prepare an accurate estimate.
Recurring Service Setup
Books weekly or bi-weekly lawn care schedules. Clients can call to skip or adjust service without bothering your crew.
Seasonal Services
Handles spring cleanup, weekly mowing, fall leaf removal, and seasonal project inquiries with the right questions for each.
Snow Removal
When winter hits, Polaris handles snow removal requests and adds properties to your route. Ready when the season changes.
Service Area Screening
Confirms callers are in your service area before capturing details. No wasted trips or awkward callbacks.
After-Hours Leads
Homeowners think about their yards on evenings and weekends. Polaris captures these leads while you rest.
See exactly how much revenue is walking out the door.
Your cost of waiting
Per month
$2,000
Per day
$67
Per year
$24,000
Per day
$67
Per month
$2,000
Per year
$24,000
Adjust the sliders below to match your business
Polaris investment
$99/mo
You're losing
20x that
every single month
7-Day Free Trial
Try Polaris free for 7 days — no credit card required. See the ROI for yourself.
Setup takes 5 minutes. No contracts. Cancel anytime.
How it works for landscapers
From quote request to scheduled estimate in seconds.
Homeowner calls while you're on a job
They need weekly lawn care starting this spring. You're running a mower.
Polaris answers professionally
"Thank you for calling Morrison Landscaping. I'd be happy to help you get started with lawn care. What services are you looking for?"
AI captures property details
Polaris asks about property size, current condition, services needed, and confirms they're in your service area. All documented for you.
Estimate visit scheduled
Based on your availability, Polaris schedules a time for you to see the property. Homeowner gets SMS confirmation with your arrival window.
You show up prepared
Property details in your calendar. You know what they're looking for. You're ready to close another recurring customer.
Built for every outdoor service
Full-Service Landscaping
Design, install, maintain
Lawn Care
Mowing, fertilizing, aeration
Snow Removal
Residential and commercial
Landscape Teams
Multi-crew operations
Works with your business software
Polaris collects the information your team needs — property address, service requested, property size, and contact details — so you can follow up quickly no matter what software you use.
Jobber
One of the most popular field service platforms for landscapers. Polaris captures quote details your team can enter directly into Jobber.
LMN (Landscape Management Network)
Used by landscaping companies across North America for estimating and scheduling. Polaris gathers the property details you need for LMN estimates.
Service Autopilot
All-in-one business software for lawn care and landscaping. Polaris collects structured lead information ready for Service Autopilot entry.
Polaris doesn't replace your business software — it feeds it. Every call produces a structured summary you can enter into your system in under a minute.
PIPEDA compliant. Data stored in Canada.
Your clients' information is handled with care.
Canadian data storage
Call recordings and transcripts are stored in Google Cloud's Toronto data centre.
AES-256 encryption
All data is encrypted at rest with AES-256 and in transit with TLS 1.3.
No AI training on your data
Your callers' voice data is never used to train AI models. It's your data, not ours.
PIPEDA compliant
Polaris meets all requirements under Canada's Personal Information Protection and Electronic Documents Act.
AI and recording disclosure
Every call begins with a clear disclosure that the caller is speaking with an AI and that the call is being recorded.
Audit logging
All access to call data is logged with full visibility into who accessed what and when.
Questions about Polaris for landscapers?
Get answers to common questions about AI answering for landscaping businesses.
Yes. Polaris can be configured for different seasonal offerings: spring cleanup, weekly mowing, fall leaf removal, and snow removal. It captures the right details for each service type.
Polaris captures property size, current condition, services needed, and timeline. For hardscaping projects, it asks about scope and budget range. You get everything needed to prepare an accurate estimate.
Yes. Polaris can set up recurring service schedules (weekly, bi-weekly) and capture property access details. Regular clients can call to skip or adjust service without interrupting your crew.
Absolutely. During winter, Polaris handles snow removal requests, captures property details, and can add callers to your route. It's ready when the season changes.
That's exactly the scenario we built for. When you're running equipment, you can't hear your phone even if you wanted to answer. Polaris picks up every call, captures what the homeowner needs, and sends you a summary you can review on your break. No more calling people back at 8 PM hoping they haven't already booked someone else.
Polaris handles unlimited simultaneous calls. During that April and May rush when every homeowner in the neighbourhood suddenly wants a quote, Polaris answers every single one. No busy signals, no voicemail. Each caller gets the same professional experience and their details are captured for your follow-up.
Yes. Polaris asks for the caller's address or postal code and checks it against the service boundaries you define. If they're outside your area, Polaris lets them know politely. No wasted trips to properties you can't serve.
Most callers can't tell within the first 30 seconds. Polaris uses premium voice technology that sounds natural and human. We also include a brief disclosure for compliance, which most callers appreciate as transparency.
About 5 minutes. Enter your business name, pick a voice, and you're live. Our onboarding wizard pulls your business information automatically so you don't have to type it all out.
Polaris immediately escalates to you or your team. You can set up custom escalation rules based on keywords, urgency, or caller type. Your callers will never hit a dead end.
Yes. No long-term contracts and no cancellation fees. You can cancel directly from your dashboard at any time, and you'll retain access until the end of your billing period.
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"We're confident you'll love Polaris because we've seen it happen hundreds of times. Most businesses are hooked after their first real call. That's why we let you try it free—no commitment."
— Polaris Voice Team
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